LLANBEDR & PENSARN YACHT CLUB

CLUB RULES 2014 REVISION

1. MEMBERSHIP

Membership is open to all those persons with an interest in boating activities which are compatible with the limitations of the Artro Estuary.

Membership shall require payment of the appropriate Club Fees. These consist of a joining fee, an annual fee, a refundable deposit for a key to Club facilities, and a possible fee for extra dinghy parking.

Fees are to be reviewed from time to time at the Club Annual General Meeting. Current fees will be shown on the Card Index Record, which is circulated each year for membership renewal.

2. OFFICERS AND COMMITTEE

(a) "The President" of the Club who shall be elected for life.

(b) The Flag Officers of the Club who are the Commodore, Vice Commodore and Rear Commodore. Flag Officers shall be elected at alternate Annual General Meetings on odd years.

(c) The Executive Officers of the Club are the Honorary Secretary, Honorary Treasurer, Sailing Captain, Harbour Master, Handicapping Officer, Bosun, Assistant Sailing Captain and Junior Sailing Captain. Executive Officers shall be elected or re-elected at alternate Annual General Meetings on even years.

(d) The general committee of the club shall consist of the President, Flag Officers, Executive Officers, and Committee Members. A quorum for meetings shall be not less than five members.

(e) The General Committee shall have the power to co-opt onto the Committee others with mutual interests or in order to assist the Club. Co-opted Members are not entitled to vote.

(f) The Commodore shall not hold the same office for more than four consecutive years.

(g) No two members of a family may serve on the Committee at any one time.

(h) New nominations for all Officers must be made in writing and received by the Honorary Secretary at least 14 days before the appropriate Annual General Meeting. The Honorary Secretary will notify Club members of the posts up for election in any year in the Spring Circular and by notice in the Boathouse.

(i) The basic duties of each Officer are appended to these rules.

3. NEW MEMBERS

Prospective members shall apply to the Honorary Treasurer in writing. They will then be required to complete and return a Club Members' Record Card together with the Entrance and Annual Fee. The Honorary Treasurer will acknowledge acceptance by sending the new member a club handbook, copies of the Club Rules and General Information, and key to Club facilities (if requested and deposit paid).

Membership fees are waived for staff of the CMC but only the name of the Manager will appear on the Membership List and only he/she shall receive Club Membership correspondence.

4. GENERAL

(a) Guests shall be allowed on Club property provided they are accompanied by a fully paid-up member of the Club who shall be responsible for the guests at all times.

(b) Keys to the Club premises must not under any circumstances be passed to a non-member.

(c) The Clubhouse is available during the sailing season for the general convenience of members, also for Club social functions when these are organised or approved by the Committee.

(d) Those using the Clubhouse shall see that it is left in a clean and tidy condition and take away rubbish for disposal. Personal property must not be stored in the Clubhouse.

(e) The Clubhouse must not be used for overnight accommodation except in an emergency.

(f) Members shall comply with any instructions issued by the Harbour Master regarding the laying of moorings, parking of dinghies, and any other navigational matters under the Club's jurisdiction.

(g) Inflatables may not be left in the Store shed unless deflated.

(h) Jet Skis (Personal Watercraft)
In order to minimise the disruption to the environment, the membership and the local population members or their guests shall not ;
(1) launch or recover PWC from LPYC slipways or property.
(2) keep or leave PWC on moorings authorised for use by club members.
(3) PWC will not take part in LPYC activities.
(4) PWC will not be stored or enter onto LPYC property.  
(5) Any PWC found on LPYC property may be removed or caused to be removed by a Flag Officer and the cost incurred recovered from the owner of the PWC.

5. RESPONSIBILITIES AND INSURANCE

The safety of a boat and its entire management including insurance shall be the sole and inescapable responsibility of the owner.

The Club Rules, advice, notices and sailing instructions in no way limits or reduces the complete and unlimited responsibility of the owner for his crew, his boat and the management thereof.

Members of the Club who are owners of boats shall ensure that they are adequately covered by insurance including for racing in Club races and with Third Party Liability cover of at least 2,000,000 in any instance. Members who are owners of boats are required to sign a declaration that they hold such insurance.

6. DINGHIES

The Membership fee entitles the member to one dinghy space in the Club Dinghy Park. Additional spaces are available upon payment of an annual fee for each dinghy space. Members are honour bound to declare additional dinghies and pay the required fee to the Honorary Treasurer who will issue 'entitlement stickers' for marking authorised dinghies.

7. SAFETY BOAT

The Officer of the Day must ensure that the Club Safety Boat is launched and available for all dinghy races, with an experienced helmsman in charge and at least one other person on board.

8. TRUSTEES

(a) There shall be at least three trustees of the club who shall be appointed from time to time as necessary by the committee of the club from among members who are willing to be so appointed. A trustee shall hold office during his lifetime or until he shall resign, by notice in writing given to the committee, or until a resolution removing him from office shall be passed at a meeting of the committee by a majority comprising two-thirds of the members present and entitled to vote.

(b) All the property of the club, including land and investments, shall be held by the trustees for the time being, in their own names so far as this is necessary and practicable, on trust for the use and benefit of the club. On the death, resignation, or removal from office of a trustee, the committee shall nominate a new trustee in his place, and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all club property into the names of the trustees as constituted after such nomination. For the purpose of giving effect to any such nomination the Honorary Secretary for the time being is hereby nominated as the person to appoint new trustees of the club within the meaning of section 36 of the Trustee Act 1925 and he shall by deed duly appoint the person or persons so nominated by the committee.

(c) The trustees shall in all respects act, in regard to any property of the club held by them, in accordance with the directions of the committee, and shall have power to sell, lease, mortgage or pledge any club property so held for the purpose of raising or borrowing money for the benefit of the club in compliance with the committee`s directions (which shall be duly recorded in the minutes of the proceedings of the committee) but no purchaser, lessee, or mortgagee shall be concerned to enquire whether any such direction has been given. The trustees shall be effectively indemnified by the committee out of the assets of the club from and against any liability, costs, expenses and payments whatsoever which may be properly incurred or made by them in the exercise of their duties or relation to any property of the club vested in them, or in relation to any legal proceedings, or which otherwise relate directly or indirectly to the performance of the functions of a trustee of the club.

9 TRAILERS

Trailers may only be left in the car park during the time that the member is engaged in the launching or recovery of his/her boat.   Any trailer remaining in the car park at any other time may be removed and disposed of as the committee may determine.

LLANBEDR & PENSARN YACHT CLUB


Officers Responsibilities


The following definitions are not meant to be exhaustive.


The Officer concerned is required to ensure that the responsibilities listed against their office are carried out, either by undertaking them himself, or by making arrangements for others to carry out particular parts of them.


All non-Flag Officers are required to report on their aspects at both Spring and Annual General Meetings.


FLAG OFFICERS


COMMODORE


a)       Chair all Club and Committee meetings;

b)       Represent the Club at social and business meetings;

c)       Consider any necessary actions to be taken to ensure the long term well being of the Club;

d)       Coordinate the activities of the various Officers;

e)       Promote policy considerations.


VICE-COMMODORE


a)       Assist and deputise for the Commodore;

b)       Ensure that the club's boats and trailer are maintained to a suitable standard.

c)       Ensure that suitable fire extinguishers are maintained on club property.


REAR-COMMODORE


a)       Assist the Commodore;

b)       Ensure that there are adequate first aid facilities in the Clubhouse;

c)       Organise any training activities required by the Club.



OTHER OFFICERS


SECRETARY


a)       Conduct the correspondence of the Club;

b)       Keep custody of all Club documents;

c)       Keep full minutes of all meetings of the Club, the Committee and any sub-committees, which shall be confirmed and signed by the Commodore or appropriate Chairman upon the agreement of the Club, the Committee or sub-committee at the next following meeting of the Club, Committee or sub-committee;

d)       Maintain contact with the Club's legal advisor to ensure that the Club's affairs are managed in accordance with current law;

e)       Organise the Annual Dinner and Dance.


 


TREASURER

 

a)       Cause such books of account to be kept as are necessary to give a true and fair view of the state of the finances of the Club;

b)       Cause all returns as may be required by law in relation to such accounts to be rendered at the due time;

c)       Arrange to have the Accounts audited by person(s) appointed by the AGM;

d)       Keep a register of Club Member's names and addresses;

e)       Administer such insurance policy or policies as may be needed fully to protect the interests of the Club, its Officers and its Members.



SAILING CAPTAIN

 

a)       Devise a programme of races and events each year, in time for it to be included with the circulation of the Commodore's New Year letter to all members;

b)       Appoint an Officer Of the Day (OOD) for each programmed race;

(NB. The OOD can cancel a race in advance if adverse weather conditions are predicted. Guidance for adverse weather conditions is covered in the Racing Rules. The OOD is required to ensure that the course is identified prior to the race, any necessary buoys laid, and that participating Members are notified of the course. In addition, the normal starting procedure needs to be covered, and arrangements made for collecting race times.)

c)       Present Trophies at the Annual Dinner and Dance.


ASSISTANT SAILING CAPTAIN


a)       Assist and deputise for the Sailing Captain;

b)       Organise and manage Regatta Day, in conjunction with the Sailing Captain.


HANDICAPPING OFFICER

 

a)       Ensure that each Member wishing to enter any Club race is given an appropriate handicap for his/her boat;

b)       Update the handicap of each participating boat at the end of each day's racing, in the light of the results of the race(s), in accordance with current club policy and RYA guidance;

c)       Ensure that the new handicaps are displayed in the Clubhouse at the earliest opportunity.


BOSUN

 

a)       Ensure that all Club buildings and facilities are maintained to a safe and acceptable standard;

b)       Promote, through Committee and Club meetings, any necessary improvements to Club premises.


HARBOUR MASTER

 

a)       Maintain all buoyage between and including the north side of the entrance and the railway bridge at Pensarn;

b)       Attend the annual meeting with the representative of Trinity House, to inspect all navigation marks under the Club's control;

c)       Advise any Member, wishing to lay or relay a mooring, of the agreed parameters for such action.



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